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Mass editing

Mass editing is a handy tool for editing or extending your schedule. In this article, you'll find all the info you need about the feature!

Table of contents:

Find the right activities
The mass edit feature is useful when the schedule extends far into the future and a change needs to be made to many shifts at once. However, it can also be used to "copy" the schedule and extend it.

To bulk edit, go to Schedule > Mass Editing

Below is the mass editing mode:

Filtering panel with multiple dropdowns and input fields. The from date is set to 2025-07-09, while other filters such as location, type, responsible user, time range, weekdays, and capacity are set to default values.

Here you can filter the desired passes for mass editing. The search can be very specific depending on which fields are filled in. Below is an explanation of what each search field means.

Place

Search for all activities located in a specific room/location.

Type

Search for a specific type of activity.

Responsible

Search for all activities a specific instructor is holding.

From date

Search for all activities from a specific date.

To date

Search for all activities up to a certain date.

From time

Search for all activities that start at a specific time.

To time

Search for all activities that end at a specific time.

Weekdays

Search for all activities taking place on a specific day of the week.

Places

Search for how many bookable spots the activity has.

Places tryit

Search for how many spots can be booked by non-members.

Reserves

Search for how many reserves the activity has.

Search

When all search criteria are entered, press Search.

It is possible to search in multiple fields at the same time.

A list of matching activities now appears.

Results table listing scheduled activities with no rows selected. Columns include responsible user, location, type, capacity, date, time, and length, with Edit and Create schedule buttons displayed above the table. 
 
Either select certain activities by checking the box to the left of each session. Or select all activities in the results list by checking the large box at the top left.
 
Results table with scheduled activities where all rows are selected using checkboxes in the left column. Columns show responsible user, location, activity type, and number of places, with Edit and Create schedule buttons above the table.
 

Once the correct activities have been checked, choose to either edit them or create a schedule based on them.

Option 1 - Edit

Check the box for the settings you want to change for the selected activities. Below is an explanation of what each selection means.

1. Details

Edit location

Change which room/location the activity takes place in.

Edit activity type

Change the type of activity.

Edit responsible

Change instructor/person in charge.

 

2. Spots

Edit number of spots

Change the number of bookable spots.

Edit number of spots try it

Change the number of bookable spots for non-members.

Edit number of reserve spots

Change how many reserve spots are available.

 

3. Description

Edit short notice about activity

Change the activity's descriptive text.

 

4. Permissions

Edit bookable by users

Change whether the activity can be booked or not.

Edit try-it

Change whether try on should be active for this activity

Edit to change if cost is enabled

Change whether the activity should cost money to book or not. Here the cost can only be turned off/on. To control/change the cost itself, go to the activity's basic settings (Settings > Booking > Types).

Edit automatic cancel with low participants

Change whether the activity should be canceled if there are too few participants. Here the function can only be turned off/activated. Basic settings are made on the booking type.

 

5. Time

Edit time

Change the activity start time.

Edit activity length (in minutes)

Change the activity duration.

When all changes are made, scroll down and press "Update". The schedule will then be updated with the selected changes.

To delete all selected sessions, press the "Delete selected activities button".

Option 2 - Create Schedule

Instead of clicking Edit click "Create schedule" after choosing activities in the first step. Then enter details in fields below.

Starting

Enter the date the new schedule should start.

And through

Specify the date the new schedule should extend to (we do not recommend posting the schedule more than a year in advance as a longer schedule means worse loading times.

Repeat

Choose whether the schedule should be the same every week, every other week, or some other weekly interval. Useful if the schedule differs between even and odd weeks, for example. If the schedule should be the same every week, nothing needs to be changed here.

Click "Apply" to publish the new schedule.

Create schedule view with starting week set to week 28, ending week set to week 52, and repeat interval set to every week, with an Apply button at the bottom.

Last updated: 9/7-2025